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Procurement Liaison Officer

ID 17-77-03
# of Openings 1
Job Location DMV Area
Posted Date 22-Sep-2021
Closure Date 30-Dec-2021

Job Description:

Procurement Liaison Officer (PLO) will need to provide limited support during Construction Management. The PLO also shall typically develop corresponding statements of work, research products, suppliers, and plans, as well as organize and manage activities involved in the acquisition of such materials, supplies and services needed for program support.

Major Roles and Responsibilities:

  • Coordinate all procurement activities for the program
  • Plan and organize all the procurement preparation activities to ensure that equipment, supplies, and services are provided in a timely fashion, and on a cost-effective basis.
  • Coordinate annual advanced procurement planning and strategies and develop the annual Plan of Contract, monitoring progress in meeting the Plan while providing a correlation of the Plan of Contract with the annual department operating and capital budget submission, as well as tracking obligation performance against the Plan
  • Coordinate with Client to establish criteria and standards for the procurement of all supplies and services for stock, as applicable, while complying with federal funding requirements.
  • Provide information related to proposals and bids and direct the performance evaluation of available products. Conduct cost/benefit analyses and perform new product and new vendor evaluations to ensure the maximum value for procurements
  • Coordinate the preparation of Contract Life Cycle Management (CLM) for procurement and purchase requisitions for all relevant capital stock and assigned capital materials and supplies and serve as a member of all contract technical review teams.
  • Establish and maintain all financial records for the program, upload any files into Client’s record keeping management system (Procore).
  • Monitor financial key performance indices for all aspects of the Tunnel Grouting Program and provide reports as needed to the SPM
  • Work with the Cost Estimator and the CM to resolve program financial related issues and provide recommendations to the SPM.

Background and Experience Required

  • A minimum of a bachelor’s degree in Business Administration or related subject, from an accredited university
  • A minimum of four (4) years of experience in contract administration, contract negotiations, program management and/or program planning in a public or private organization. Experience in lieu of education will be considered if candidate can effectively demonstrate progressively responsible experience in contract administration, contract negotiations, program management and/or program planning in a public or private organization.
  • Extensive knowledge, or demonstrated ability to rapidly attain such knowledge, of Client contracts, solicitation and award procedures, and the laws, ordinances, regulations, policies, and procedures that govern the procurement process.
  • Extensive knowledge of procurement and contract administration principles and practices for acquisitions, formally advertised, negotiated, and non-competitive publicsector contracts
  • Knowledge of automated procurement management systems
  • Knowledge of, or ability to attain knowledge of, inter-agency purchasing agreements
  • Skill in quantitative analysis to develop and analyze data.
  • Skill in interpersonal relations to establish and maintain effective working relationships and deal with others in a customer-oriented, business-like manner
  • Skills in oral and written communication (e.g., grammar, vocabulary, spelling and punctuation) to report ideas and express thoughts and actions.
  • Ability to prepare specifications and statements of work that are clear, concise, and unambiguous and that ensure fairness and equality in the bidding process; and
  • Ability to conduct extensive research on products and suppliers with specialized knowledge of materials for specific program usage

General Requirements

  • Knowledge of working in a government environment.
  • Ability to pass a government background check.
  • Reliable transportation.